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GreenStep City Best Practices Resilient Economic & Community Development

Climate Adaptation and Community Resilience
no. 29

Plan and prepare for extreme weather, adapt to changing climatic conditions, and foster stronger community connectedness and social and economic vitality.
  Best Practice Action 1      [ 1 2 3 4 5 6 7 8 ]       [all actions]

Prepare to maintain public health and safety during extreme weather and climate-change-related events, while also taking a preventive approach to reduce risk for community members.

 
  • Chapter 12 Public Safety and Emergency Management of the LMC Handbook for Minnesota Cities provides guidance about statutory requirements for cities. [Applicable to 1 Star implementation.]
  • Minnesota Department of Health Climate and Health webpages contain detailed information for multiple topics including extreme heat, water quality and quantity, air quality, and planning tools and data for emergency management including regional profiles (2018). See also the Minnesota Climate and Health Profile Report 2015. [Applicable to 1, 2 and 3 Star implementation.]
  • HSEM Hazard Mitigation Planning forms the foundation for a community's long-term strategy to reduce disaster losses and break the cycle of disaster damage, reconstruction, and repeated damage. [Applicable to 1 Star implementation.]
  • LESSONS LEARNED highlights seven key lessons for local action to address extreme heat that can be learned from 20 case studies of Canadian cities that have taken action to prepare. [Applicable to 1, 2 and 3 Star implementation.]
  • Communicating vulnerabilities to climate change provides PDF brochures to communicate climate vulnerabilities for eight populations of concern: children, EJ communities, indigenous peoples, occupational groups, older adults, people with disabilities, people with existing health conditions, and pregnant women. [Applicable to 2 and 3 Star implementation.]
  • TPT ECHO provides multilingual PSAs for extreme weather, and videos on emergency topics to empower Minnesota's non-English speaking immigrant and refugee communities. ECHO's emergency response services provide rapid and effective translation, production and distribution of critical information for local public health and safety agencies in a crisis. [Applicable to 2 Star implementation.]
  • The Impacts of Climate Change on Human Health in the United States: A Scientific Assessment (April 2016) is a comprehensive report by multiple government agencies which examines how climate change is already affecting the health of the American people and the changes that may occur in the future. [Applicable to 2 and 3 Star implementation.]
  • The Social Vulnerability Index uses U.S. census variables at tract level to help local officials identify communities that may need support in preparing for hazards, or recovering from disaster. Includes prepared county maps of vulnerability due to socioeconomic status, race/ethnicity/language, household status, housing/transportation, and all factors combined. [Applicable to 2 and 3 Star implementation.]
  • A resiliency hub using the building of a trusted neighborhood organization instead of a government building is being piloted in Baltimore, MD (pp. 69-73). [Applicable to 3 Star implementation.]
  • Sustainable and Climate-Resilient Health Care Facilities Toolkit includes a best practices document, a framework describing affordable measures that can help make health care facilities more resilient, and additional resources for responding to challenges associated with the impacts of climate change. [Applicable to 3 Star implementation.]
  • The Cooling Options Map identifies places for relief from the summer heat in Hennepin County (including a mobile app). [Applicable to 3 Star implementation.]
In consultation with the county, every two years review the county (or city if there is one) Hazard Mitigation Plan and identify who is responsible for city preparedness, emergency response, and recovery efforts for each type of event. Routinely participate in updating the Plan. (Category A & B cities must achieve a 1-star rating plus either a 2- or 3- star rating for Step 3 recognition).
Develop targeted emergency communications in appropriate languages (or get access to existing versions) to address the specific vulnerabilities of each population group in your community to each type of event.
In consultation with the county, designate appropriate facilities available to the public as community safe shelter for each type of event as applicable. Arrange for adequate provisions (including potable water) and backup power for 5-7 days. Develop coordinated strategies with private sector critical facilities and document agreed upon procedures.

Brainerd

Date action report first entered:   06/23/2017
Date of last report update:   06/23/2017
Year action initially completed:   2017
Action completed after joining GreenStep?   No

Implementation details:
The City of Brainerd utilizes the Crow Wing County Hazard Mitigation Plan to ensure the safety of all community members during severe storms, fires, flooding, etc. The plan is regularly reviewed and is currently being updated. The plan is headed by John Bowen, the Crow Wing County Emergency Management Director, and is implemented in the City by the appropriate agencies for each hazard, such as the fire Dept. and DNR. The Plan focuses heavily on the education and outreach to all citizens. Information is made available through the Emergency Warning System(EWS) that everyone is encouraged to sign up for. EWS has been recently updated to provide warning through social media platforms as well as through the City and County websites, the local newspaper, and TV. The Plan also focuses on educating vulnerable populations such as the youth and elderly about staying safe during periods of extreme heat and cold.The Plan also identifies and prepares buildings and schools within the city that can be prepared with backup generators, HVAC, and water and sewer that can be used as critical facilities in case of a major power outage.

For more information contact:
Mark Ostgarden (City staff)   |   mostgarden@ci.brainerd.mn.us   |   218-828-2310

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Richfield

Date action report first entered:   04/17/2018
Date of last report update:   04/17/2018
Action completed after joining GreenStep?   Yes

Implementation details:
Each Spring the Richfield Department of Public Safety meets with a representative from the Hennepin County Emergency Management department. The meeting focuses on updates that have been made to our plan, reviewing the Hazard Mitigation Plan, and reviewing protocols and procedures for our Emergency Operations Center along with Technology that will assist us in a Natural or Man-made disaster. The representative from Hennepin County will check off that we have met the standards and criteria established by the county and our South Metro Emergency Managers group. Jay Henthorne, Richfield Police Chief and Public Safety Director, met with Hennepin County representatives on April 12, 2018. As part of our emergency operations plan for the city we have several established shelters located throughout the city. These primarily consist of churches, schools, and some private businesses. These shelters have been used in exercises to practice sheltering of the public and training for our staff and our Community Emergency Response Team, (CERT). We have these Shelters set up to be sustainable for two weeks with supplies and availability for additional supplies until we can move people to more of long term housing.

For more information contact:
Jim Topitzhofer (City staff)   |   JTopitzhofer@richfieldmn.gov   |   612-861-9394

Partners:
Hennepin County Emergency Management Department

View All Richfield Actions

Warren

Date action report first entered:   11/06/2017
Date of last report update:   11/06/2017
Year action initially completed:   2016
Action completed after joining GreenStep?   Yes

Implementation details:
1 Star -City of Warren in accordance with Marshall County’s Hazard Mitigation Plan (2016) has prepared to maintain public health and safety during extreme weather and climate-change related events, while also taking a preventive approach to reduce risks for community members -Josh Johnson, the Marshall County Emergency Manager is responsible for the planning process as well as ensuring the plan meets the needs of the county, citizens, and is in compliance with the code of federal regulations -Emergency Manager is assisted by a Hazard Mitigation Steering Committee and a Hazard Mitigation Planning Team -Steering Committee is utilized to prepare a 5-year mitigation update effort to best reflect the risks on a yearly basis, and then the committee ensures implementation and support in terms of necessary resources for implementation -Scott Jorgenson (County Emergency Management Deputy Director), Jason Boman (Marshall County Sheriff), Gail Larson (Public Health Director), and Mark Jones (Safety Director) are some of the individuals on the committee whom are responsible for city preparedness, emergency responses, and recovery efforts in the event of natural disasters such as extreme heat/cold, blizzards, flooding, and tornadoes as well as updating the plan as climate conditions change 2 Star -The Hazard Mitigation Planning Team is responsible for providing technical guidance, documenting the planning process, and writing the mitigation plan with the Emergency Manager serving as the coordinating entity -The committee is also tasked with modeling disasters, conducting capability assessments and risk assessments, and creating a hazard and community profile for the county’s most vulnerable population groups relative to each event -The committee is in constant contact with participating jurisdictions to provide relevant information pertinent to their jurisdictions to act an official conduit between their respective cities and their citizens -The Hazard Mitigation Plan’s community profile revealed that since much of Marshall County exists in the floodplain, flooding is seen as the most significant hazard with changes in precipitation and winter storms as having the next most significant impact -The elderly (men and women older than 65), children (under the age of 12), and the disabled have been identified as the most at-risk populations in terms of being vulnerable to extreme cold, blizzards, or tornadoes in regards to climate events -Warren’s Police Department, Volunteer Ambulance Services, and Fire Department work in hand with Local Public Health Agencies to assure adequate public health infrastructure, protection against environmental health hazards, and with the county to prepare for and respond to disasters and assist communities in protecting vulnerable populations. The County utilizes Wireless Emergency Alerts in addition to traditional emergency broadcasts on radio/television as well as emergency response systems within the city sirens. 3 Star -Marshall County courthouse has been determined to be an appropriate facility available to the public as a community safe shelter for the City of Warren for the significant climate related events (flooding, extreme cold, tornadoes) -Moreover, because the County courthouse is located directly across from City Hall, the latter is able to sustain the former with its generators to provide potable water and backup power for a period of 5-7 days.

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For more information contact:
Shannon Mortenson (City staff)   |   shannonm@warrenminnesota.com   |   218-745-5343

View All Warren Actions

Albert Lea

Date action report first entered:   09/15/2016
Date of last report update:   04/13/2017
Year action initially completed:   2013

Implementation details:
Freeborn County has a Hazard Mitigation Plan that applies to the City of Albert Lea. This plan and emergency procedures are reviewed on a quarterly basis by representatives from cities in Freeborn County. The demographics of the County are addressed in section 2.2 of the plan. The person responsible for city preparedness, emergency response and recovery efforts is Rich Hall, the Director of Freeborn County Emergency Management. The City is beginning to develop materials that would be useful in emergency situations. There is a sizable Latino and Karen population in town for which materials will need to be developed. Homeland Security Emergency Management Minesota assists with translating materials into other languages, as do the VOADs.

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For more information contact:
Jerry Gabrielatos (City staff)   |   jgabrielatos@ci.albertlea.mn.us   |   507-377-4316

View All Albert Lea Actions

Belle Plaine

Date action report first entered:   04/16/2018
Date of last report update:   04/16/2018
Year action initially completed:   2007
Action completed after joining GreenStep?   No

Implementation details:
Scott County Emergency Management and several local jurisdictions, including the City of Belle Plaine, have created and updated an all hazards mitigation plan (link). The effort includes a multi-jurisdictional planning, participation, administration, and updating process. The scope includes natural and man-made hazards. Profiles of each hazard have been developed along with a vulnerability assessment and capability and hazard mitigation strategies. The plan includes a schedule for monitoring, evaluating, and updating. Various city departments (fire, police, public works, community development - building official) participate in emergency preparedness drills including severe weather drills. All City wells have back-up generator capabilities. The Police Department has used City Hall as an emergency shelter (large water main leak at an affordable senior apartment building which left it uninhabitable) and operations center (June 2014 flooding/mudslides) in the past.

Descriptive links: https://www.scottcountymn.gov/DocumentCenter/Home/View/1443

For more information contact:
Laura Blue (City staff)   |   lblue@ci.belleplaine.mn.us   |   952-873-5553

View All Belle Plaine Actions

Bloomington

Date action report first entered:   04/25/2018
Date of last report update:   04/25/2018
Year action initially completed:   2011
Action completed after joining GreenStep?   No

Implementation details:
Fire Chief Ulie Seal is in charge of developing the Continuity of Operations Plan that provides the structure for responding to significant business interruptions that may last 48 hours or more. Within this plan are a number of Emergency Support Functions assigned to different city departments, which are then responsible for developing plans to address possible emergency scenarios. City of Bloomington uses an All-Hazards emergency plan approach consistent with National Response Framework (NRF) and National Incident Management System (NIMS), which creates a scalable system that can be adapted to each scenario. This is more efficient than creating individual plans to address every possible scenario that might occur. Every 5 years, City of Bloomington conducts a Jurisdictional Risk Assessment (JRA)/Threat and Hazard Identification Risk Assessment (THIRA) with input from hospitals, public health, and local business to identify and understand potential scenarios that are more likely to happen and to develop possible responses. Bloomington has identified six languages in addition to English that its residents regularly use in conducting business with the City. Some documents and resources are routinely available in these languages on the City website. In emergency scenarios, City of Bloomington uses translation services provided by Language Line or Garden & Associates. Additionally, targeted emergency communication is coordinated with ECHO (Emergency, Community, Health, and Outreach) Minnesota, which is a service of Twin Cities Public Television. This program provides a series of emergency communications via television, telephone, radio, internet, and other media, translated into languages used across the metro region.

Descriptive links: https://www.bloomingtonmn.gov/ph/emergency-preparedness

For more information contact:
Mary Hurliman (City staff)   |   mhurliman@BloomingtonMN.gov   |   952-563-8730

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Coon Rapids

Date action report first entered:   07/07/2017
Date of last report update:   07/07/2017
Year action initially completed:   2008
Action completed after joining GreenStep?   No

Implementation details:
The primary purpose of this plan is to provide a guide for emergency operations. It is intended to assist key city officials and emergency organizations to carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. Tornadoes, floods, blizzards, droughts and other natural disasters can affect the City of Coon Rapids. In addition, major disasters such as train wrecks, plane crashes, explosions, hazardous material’s incidents, terrorism, pipeline leaks, nuclear power plant incidents, and national security emergencies pose a potential threat to public health and safety in Coon Rapids. An emergency plan is needed to enable government to continue to operate and carry out emergency functions, and to protect the public, and in some cases the environment, from the effects of the above-mentioned hazards.

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For more information contact:
Jon Urquhart (City staff)   |   JUrquhart@coonrapidsmn.gov   |   763-767-6487

View All Coon Rapids Actions

Cottage Grove

Date action report first entered:   04/12/2017
Date of last report update:   05/05/2017
Year action initially completed:   2004
Action completed after joining GreenStep?   No

Implementation details:
The City of Cottage Grove works with Washington County to update the All-Hazard Mitigation Plan (last approved by FEMA in 2012 and currently under review) and Washington County Emergency Operations Plan as appropriate. Washington County’s All Hazard Mitigation Plan is aimed at helping cities and townships (including Cottage Grove) mitigate (prepare) for a variety of hazards such as flooding, tornadoes, and terrorism before they occur. In addition to the Washington County Plans, the City maintains an All Hazard Plan (Last updated in 2009) which identifies methods utilized for information dissemination during emergencies. In the event of weather related emergencies, Washington County is responsible for disseminating all watches and warnings to the City of Cottage Grove (except warnings for conditions generated within the City itself). Washington County has the ability to utilize IPAWS to disseminate weather emergency information in English and Spanish, and ECHO Services to disseminate weather emergency information in English, Spanish, Hmong and Somali. The key City Staff for notifications are as follows: Craig Woolery (Director of Public Safety), Rick Redenius (Fire Chief), Myron Bailey (Mayor) and Charlene Stephens (City Administrator). Cottage Grove specifically identifies the protocol to notify residents by activation of the outdoor warning sirens and to notify the population not covered by the outdoor warning system by house-to-house contact, including alerting individuals with special needs. In addition to information dissemination within the City by the County, there are other available resources to residents for weather related emergencies including local and regional television and radio stations. The City of Cottage Grove identifies KSTP as the primary media outlet utilized for weather related updates and information for the area during weather emergencies. KSTP maintains multiple media platforms within the greater metro area and includes three radio stations (KS95, 1500 ESPN and myTalk 107.1) and two local broadcast television stations (Channel 5 KSTP-TV and Channel 45 KSTC TV) which broadcast periodic weather updates and include warning tickertape banners (television) during weather events. These media sources provide additional means for the City to effectively disseminate information to its citizens during emergencies.

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For more information contact:
Jennifer Levitt (City staff)   |   jlevitt@cottage-grove.org   |   6514582800

Partners:
Washington County

View All Cottage Grove Actions

Crookston

Date action report first entered:   11/01/2016
Date of last report update:   11/01/2016

Implementation details:
We have a “Severe Weather Emergency Management Plan” which is primarily directed at thunderstorm, tornado, wind, flash flood or blizzard type events. However, the same plan could and would be used in an extreme heat event. The plan includes opening designated shelters, disseminating information and warnings to the public, activation of the City Emergency Operations Center and dispatching appropriate emergency responders to deal with the particular emergency. For evacuation shelters we utilize the Crookston Sports Center, the High School gymnasium, the University of Minnesota gymnasium and several of the local churches. The Crookston Sports Center, the High School gymnasium, the University of Minnesota gymnasium are all equipped with back-up generators. We have Resident lists broken down by Ward, that identify individuals with special needs. These are updated annually and we try to be as comprehensive as possible. We have a Community Emergency Response Team program which is made up of about 30 volunteer members of the community. These team members are trained in disaster response and basic first aid, and are trained to check on the citizens that are on the list of individuals with special needs first. These people are in addition to police, fire and medical responders.

For more information contact:
DeAndra Navratil (City staff)   |   oconn587@Umn.edu   |   701-330-5226

View All Crookston Actions

Golden Valley

Date action report first entered:   08/18/2016
Date of last report update:   11/16/2018
Action completed after joining GreenStep?   Yes

Implementation details:
The City of Golden Valley is part of the North Suburban Emergency Management Planning Group. The group has established a regional Emergency Operations Plan which describes strategies and mechanisms through which cities will mobilize resources and conduct activities to guide and support emergency management efforts using the National Incident Management System. This includes a crisis communication plan that identifies spokespersons and how public information would be disseminated in the event of a disaster. Hennepin County has an All-Hazard Mitigation Plan which addresses hazards including climate-related hazards such as extreme heat, storms, flooding. The County Emergency Management staff keeps maps that show critical facilities and hazardous facilities which are used to target areas during response, including where vulnerable populations may be present. Hennepin County has a website that utilizes a survey as a proactive process for community involvement and feedback on its hazard mitigation plan in order to assess vulnerabilities to climate change impacts and identify strategies and activities to increase resilience and lessen the impact of future hazards. The City of Golden Valley works hard to serve all of its residents and businesses, and understands that there may be populations that are considered vulnerable or more susceptible to the impacts of weather and climate related events and service disruptions. These populations include elderly, children, persons with mobility or health issues, renters, immigrants, and economically disadvantaged. Approximately 25% of all persons living in Golden Valley are age 65 and older and are spread throughout the community. 10% of all persons living in Golden Valley have one or more disabilities and 29% of individuals 65 and older have one or more disabilities. 9% of all Golden Valley residents are foreign born and 3.5% of all residents speak English less than very well.

Outcome measures/metrics:
The City regularly updates databases and maps that identify critical facilities, hazardous materials, high density employment centers, high density housing areas, and vulnerable populations. Areas where vulnerable populations may be concentrated include properties with health care facilities, nursing home and assisted living facilities, senior housing, group homes, schools, child care centers, high-density housing areas, floodplains and other flood prone areas. High density housing areas include rental properties that may have a higher percentage of persons who are transient, immigrant, young, elderly, mobility-challenged, or economically disadvantaged. The City is in the process of updating its communication strategies for emergencies and weather and climate related events. This work will include strategies for educating and communicating with residents before events (disaster preparedness, weather aware) and targeting specific populations before and during events. This work will also include exploring the use of assistive technologies for those who are deaf, hard of hearing, or speech-impaired. Among the vulnerable population areas listed in the section above, focused attention will be given to neighborhood watch groups, rental property managers, schools, and senior programs. Following are communication methods the City currently uses to reach residents, including vulnerable populations, during an event: • GV Emergency (automated call, text, email and landline notification system) • City Website • City Facebook site • Press Release or Press Conference if necessary • Email listserve • Public Address system on emergency vehicles In the event of a small local incident, Golden Valley has an agreement with Metro Transit that buses will be sent to shelter residents until the American Red Cross arrives or until people can be returned to their homes. In these short windows of time the City will do what it can to accommodate basic needs such as provide bottled water. During these events, if necessary, The Salvation Army could also be brought in for limited food. The City may ask for permission to use certain buildings as short-term shelters in the event of an emergency but there are no set shelters identified currently for this purpose. The American Red Cross maintains a national list of facilities that could be used as emergency shelters. If local governments need a long-term shelter the American Red Cross would be notified for assistance and the North Suburban Emergency Management Planning Group could support the shelter with cots, pillows, blankets and toiletry items. Plans for opening, staffing and operating a shelter is a coordinated effort between the American Red Cross, Local, and County government. In the event of extreme heat, Hennepin County Emergency Management publicly lists cooling centers. Last summer three Golden Valley locations were listed but these may be subject to change based on continued evaluation and cooperation with partners. In the event of a vector-borne illness outbreak, depending on the expected impacts to the community, various elements of the Emergency Operations Plan may be pressed into action. The Minnesota Department of Health would be the lead agency to identify, track and provide guidance on how communities should respond to such an incidence. In addition to maps and databases kept by the City, Hennepin County Dispatch maintains a database of properties with alert information and special needs, based on prior experiences, for use in an emergency.

Descriptive links: https://www.hennepin.us/residents/emergencies/emergency-management

For more information contact:
John Crelly (City staff)   |   jcrelly@goldenvalleymn.gov   |   763-593-8065

Partners:
Federal Emergency Management Agency; Minnesota Division of Homeland Security Emergency Management; Hennepin County Emergency Preparedness; North Suburban Emergency Management Planning Group; Minnesota Water/Wastewater Agency Response Network (MnWARN); Min

View All Golden Valley Actions

Hastings

Date action report first entered:   02/23/2017
Date of last report update:   02/23/2017
Year action initially completed:   2014
Action completed after joining GreenStep?   No

Implementation details:
In Dakota County, both emergency management and homeland security are coordinated in a comprehensive program under Dakota County Emergency Management. Dakota County works with local municipalities (including Hastings), neighboring counties in the metro region, private and non-profit organizations, and state and federal partners to better prepare for, respond to, and recover from incidents ranging from weather to terrorism. Hastings’ Emergency Management Team is made up of police and fire officials. The function of emergency management is to prepare and maintain state and federally approved Emergency Disaster plans; assist businesses and other departments within the city with developing contingency emergency plans; locate and secure resources from within and outside the city; regularly execute drills to ensure the highest possible state of readiness; develop and maintain volunteer groups with appropriate training to assist in situation; disseminate information regarding disaster and emergency preparedness; and maintain outdoor warning sirens. Information and instructions about emergency situations will be disseminated to all major local media outlets (TV, Radio, Newspapers) by the Community Relations Coordinator to ensure all community areas are reached. The City of Hastings’ Emergency Management plan has been approved by the State of Minnesota, Division of Homeland Security and identifies who is responsible for City preparedness. The City of Hastings partners with Dakota County to create our All-Hazard Mitigation Plan, which has been approved by FEMA. Current plan was approved in 2014.

For more information contact:
Mike Schutt (City staff)   |   mschutt@hastingsmn.gov   |   651-480-6154

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Jordan

Date action report first entered:   04/21/2017
Date of last report update:   04/21/2017
Year action initially completed:   2015
Action completed after joining GreenStep?   No

Implementation details:
The City of Jordan uses an Emergency Operations Plan developed for situations specifically like those produced by catastrophic weather events. The plan is updated by the Jordan’s Chief of Police and Emergency Manager in order to maintain it to standards set by the State of Minnesota and Scott County. Extreme weather events, reinforced by climate change, are among the most likely emergencies and specific precautions and policies are outlined to respond to such events. Responsibilities for every type of emergency event are assigned to city staff members. Jordan Public Schools will partner with the city in the event that emergency housing is needed, the schools also assist in alerting families of severe weather. The plan also covers what to do in public health, terrorist, and other types of emergencies. Other city responsibilities include regular testing and maintenance of emergency sirens and regular safety commission meetings to address concerns from traffic management to natural resource issues. Jordan partners with Scott County in emergency preparedness efforts. Scott County runs an Emergency Management and Homeland Security program which addresses anything from severe weather to terrorist acts. Jordan’s Emergency Manager attends regular meetings with other municipal and county officials. Through this partnership, Jordan’s residents and businesses have access to the Code Red Weather Warning service which informs them via text or phone call about severe weather conditions including, but not limited to, tornadoes, hail, floods, blizzards, and extreme heat and cold. Jordan also works with Scott County to hold preparedness exercises in order to maintain staff readiness for extreme events. Jordan is in the process of working with the Federal Emergency Management Agency to update its floodplain maps. This is critical for the city and its residents to understand where vulnerabilities to flooding exist.

Descriptive links: http://www.scottcountymn.gov/1549/Emergency-Management-Homeland-Security

For more information contact:
Lauren Walburg (City staff)   |   lwalburg@jordanmn.gov   |   952-492-7928

Partners:
Jordan Public Schools; Scott County Sheriff's Office, Scott County Public Health; Federal Emergency Management Agency

View All Jordan Actions

Minnetonka

Date action report first entered:   07/18/2017
Date of last report update:   08/31/2017
Year action initially completed:   2017
Action completed after joining GreenStep?   No

Implementation details:
The City of Minnetonka does not have its own mitigation plan. The city signs off on the Hennepin County Mitigation Plan as a full partner every two years, when the county revises the plan. The latest revision of the mitigation plan is complete and in the county approval process. The city’s all-hazard emergency plan also identifies the lead and support city department for all-hazard events, as well as a matrix identifying the ranking of the various hazards that the city could potentially face. The City of Minnetonka also works with Hennepin County Emergency Management and utilizes ECHO (Emergency, Community, Health and Outreach) and other resources to access emergency communications in various languages. Additionally, the city staff have access to Language Line translation services. Fire, police, and other city departments do a number of annual public presentations specifically targeting the various known population groups in the city. Lastly, the American Red Cross, in coordination and cooperation with the Salvation Army, Hennepin County Emergency Management, and the City of Minnetonka, maintains a list of emergency shelters and their points-of-contact along with contracts for use. The American Red Cross, with the Salvation Army, handles provisions for the listed shelters, while the city and county provide additional resources and coordination.

For more information contact:
Drew Ingvalson (City staff)   |   dingvalson@eminnetonka.com   |   952-939-8293

Partners:
The American Red Cross (in coordination with the Salvation Army), Hennepin County

View All Minnetonka Actions

New Brighton

Date action report first entered:   06/26/2017
Date of last report update:   06/26/2017
Year action initially completed:   2005
Action completed after joining GreenStep?   No

Implementation details:
New Brighton partners with Ramsey County in order to maintain a comprehensive and coordinated Emergency Operations Plan and All-Hazard Mitigation Plan. The Ramsey County Emergency Management and Homeland Security Department and New Brighton work together, along with neighboring communities, organizations, and state resources to properly prepare for, and recover from, major emergencies that threaten the health, safety, property, and resources of the communities with Ramsey County. New Brighton has established an emergency line of succession, emergency staff organization, and an emergency operating center in case of disaster that can be found in the Emergency Operations Plan. The emergency management team is made up of a designated emergency staff that includes members from the police, fire, and public works departments. Together, the emergency management team will carry out the following functions: secure and direct resources, coordinate the city government response, coordinate with any adjacent local governments affected by the disaster, coordinate with any businesses or industries affected by the disaster, generate appropriate public information, and coordinate volunteers. The emergency management director is responsible for ensuring operational readiness of the emergency operations center. Each department that has a staff member included in the emergency operations center staffing list is responsible for ensuring that its representative is familiar with the duties they are expected to perform.

Descriptive links: http://www.newbrightonmn.gov/wp-content/uploads/2016/05/Emergency-Operations-Plan.pdf

For more information contact:
Craig Schlichting (City staff)   |   craig.schlichting@newbrightonmn.gov   |   651-638-2056

Partners:
Ramsey County

View All New Brighton Actions

Red Wing

Date action report first entered:   05/09/2017
Date of last report update:   05/09/2017
Year action initially completed:   2016
Action completed after joining GreenStep?   No

Implementation details:
The City of Red Wing works in close partnership with Goodhue County in emergency management planning efforts. With the Prairie Island Nuclear facility being within the community, an extensive emergency management plan is in place and annually practiced. The State of Minnesota Dept. of Public Safety Homeland Security and Emergency Management works closely with Goodhue County and Red Wing in conducting radiological drills on a regular basis and having thorough evacuation, sheltering and communication plans in place. The City of Red Wing has a designated emergency manager who is a police administrative captain, Tony Grosso. In early 2017, Captain Grosso completed his emergency manager certification with the State. He is currently working on a Railroad Emergency Response plan and conducting a city drill in the late summer of 2017.

For more information contact:
Paul Drotos (City staff)   |   paul.drotos@ci.red-wing.mn.us   |   651-410-6744

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Saint Louis Park

Date action report first entered:   05/05/2017
Date of last report update:   05/05/2017
Year action initially completed:   2010
Action completed after joining GreenStep?   No

Implementation details:
The City of St Louis Park is part of the Lakes Region Emergency Management Planning Group. The group has established a regional Emergency Operations Plan which describes strategies and mechanisms through which cities will mobilize resources and conduct activities to guide and support emergency management efforts using the National Incident Management System. The City has developed a crisis communication plan that includes our reverse 911 system, our own PSAP Public Safety Answering Point and a full time staff in the Communications and Marketing including our own Public Information Officer. The City utilizes Emergency Support Functions (ESF) that identify resources to meet the needs of any incident and point to the Hennepin County All-Hazard Mitigation Plan for any instances that exceeds local control. The City maintains within its current Emergency Operations Plan and identifies specific SOGs that relate to evacuation, mass Care, heat and cooling shelters and severe weather shelters. The City’s GIS department maintains maps of flood prone areas, outdoor warning sirens and other specific information tied to hazards and mitigation. The coordination of the Cities EOP and the Hennepin County EOP is critical to maintaining continuity of operations and allows for access to real time weather and climate date on the Hennepin Mesonet. We have a connection to the Hennepin EOC through both WEB EOC and video conferencing that allows for management of incidents locally and access to resources such as specialist, interpreters and Incident Management staff if needs exceed local control. The City of St Louis Park works hard to serve all of its residents and businesses, and understands that there may be populations that are considered vulnerable or more susceptible to the impacts of weather and climate related events and service disruptions. The Fire Department has created a work group with all Senior Facilities to address common challenges and to provide information. The City has embarked on a City wide effort to address and advance racial equity within our community. All City Staff have been trained to the awareness level by the Center for Social Inclusion and the Governmental Alliance on Race Equity (GARE). We have invested in the creation of Cohort teams and each department is working on a strategic plan to advance racial equity and to identify gaps where needs might exist to better serve our diverse populations. This partnership with GARE and the cohort teams will us help identify what the needs are from vulnerable populations directly, so that we can incorporate those solutions into our procedures going forward. At this point we think directing non-English speakers to translators through our emergency dispatch is the best way to convey information, and are further researching best practices in this evolving area. Responsible Staff: Fire Chief Steve Koering 952.924.2595

For more information contact:
Shannon Pinc (City staff)   |   spinc@stlouispark.org   |   952-924-2191

View All Saint Louis Park Actions

Arlington

Date action report first entered:   03/30/2016
Date of last report update:   03/30/2016

Implementation details:
On 7-20-15, the Council, via resolution, adopted the Sibley County Hazard Mitigation Plan. The cities were invited to attend multiple workshops to assist in drafting the Plan. The Mayor appointed Tim Haggenmiller as the City's Emergency Manager at its first meeting in January, 2016. The City's Emergency Operations Committee meets annually to assess risks and hazards and to update its Emergency Operations Plan.

Outcome measures/metrics:
As a result of adopting the County Hazard Mitigation Plan and during last year's annual meeting of the Emergency Operations Committee, As part of this year's budget cycle, the City budgeted for a generator at its newly appointed Emergency Operations Center (at the Fire/Police/Ambulance Building). Partial funding will be sought through a FEMA grant. A link has been provided to the Sibley County Emergency Management Department to view the Hazard Mitigation Plan.

Descriptive links: http://co.sibley.mn.us/emergency_management_services/index.php             view file

For more information contact:
Liza Donabauer (City staff)   |   ldonabauer@arlingtonmn.com   |   507-964-2378

Partners:
Sibley County Emergency Management Dept, Emergency Operations Committee

View All Arlington Actions

Austin

Date action report first entered:   05/12/2016
Date of last report update:   05/12/2016

Implementation details:
The City coordinates with Mower County for emergency and disaster management planning and siren testing. Steve Lang, City Engineer does emergency preparedness drills with staff to make sure crews are ready for efficient implementation of procedures, including flood mitigation procedures. Sustainability and resilience planning is included in the updated Comprehensive Plan which will be adopted in November of 2016. Brian Ross, consultant, held a public workshop on Land Use Sustainability and Resilience in Austin on April 14, 2016 with several members of the Sustainability Task Force and Comprehensive Plan Steering Committee in attendance.

For more information contact:
Janet Anderson (Elected official)   |   jkanderson@gofast.am   |   507-433-1081

Partners:
Great Plains Institute

View All Austin Actions

Burnsville

Date action report first entered:   03/09/2016
Date of last report update:   03/09/2016

Implementation details:
Person responsible for city preparedness: Officer David Powers. Officer Powers is developing an emergency preparedness plan in conjunction with Dakota County. The process is beginning in March of 2016 and includes a threats/vulnerability analysis. It will be completed at the end of July 2016. Hosted a Climate Resiliency Workshop on September 24, 2015. Partnered with Eagan and Apple Valley. See flyer for more details.

Outcome measures/metrics:
45 city/county staff/elected/appointed officials attended the Climate Resilience Workshop in September 2015. Surveyed the attendees on weather impacts on their jobs, key challenges of climate change and the most valuable thing departments could do.

            view file

View All Burnsville Actions

Crystal

Date action report first entered:   09/08/2016
Date of last report update:   11/01/2016

Implementation details:
Crystal is part of the West Metro Fire-Rescue District, which serves as our emergency preparedness coordination agency. We recently (earlier in 2016) updated our Hazard Mitigation Plan and submitted it to Hennepin County. We are part of the North Suburban Emergency Planning Group. City Manager is responsible for implementation of emergency preparedness and response planning and training, with the assistance of West Metro Fire.

For more information contact:
Anne Norris (City staff)   |   Anne.Norris@crystalmn.gov   |   763-531-1140

View All Crystal Actions

Hutchinson

Date action report first entered:   04/28/2016
Date of last report update:   04/28/2016

Implementation details:
The McLeod County Hazard Mitigation Plan was updated and adopted by then McLeod County Board of Commissioners in April 2015. Kevin Mathews is the Director of McLeod County Emergency Management for the McLeod Country Sheriff’s Office and is responsible for Hazard Mitigation for McLeod County. Chief Daniel Hatten, the Director of Police and Emergency Management and Police Chief of the City of Hutchinson, is responsible for Hazard Mitigation for the City of Hutchinson.

            view file

For more information contact:
John Paulson (City staff)   |   jpaulson@ci.hutchinson.mn.us   |   320-234-5682

Partners:
McLeod County

View All Hutchinson Actions

Inver Grove Heights

Date action report first entered:   04/27/2018
Date of last report update:   04/27/2018
Year action initially completed:   2017
Action completed after joining GreenStep?   Yes

Implementation details:
Act of 2000 requires counties and cities to prepare All-Hazard Mitigation Plans every five years. Plans must address potential natural and manmade hazards and develop mitigation strategies to reduce the impacts of hazard events both in dollars and lives saved. The first All-Hazard Mitigation Plan was approved by the Minnesota Department of Homeland Security and Emergency Management (HSEM) and the Federal Emergency Management Agency (FEMA) in 2006. Since early 2016, City staff has been working with Dakota County Emergency Management to coordinate the required 5-year update to the All-Hazard Mitigation Plan. In 2017, the City has participated in the planning process and developed its own mitigation strategies as part of the multi-jurisdictional plan

For more information contact:
Ally Hillstrom (City staff)   |   ahillstrom@invergroveheights.org   |   651-604-8511

View All Inver Grove Heights Actions

Maplewood

Date action report first entered:   05/05/2016
Date of last report update:   05/17/2016

Implementation details:
In Ramsey County, both emergency management and homeland security are coordinated in a comprehensive program under the Ramsey County Emergency Management and Homeland Security department (RCEMHS). RCEMHS works with local municipalities (including Maplewood), neighboring counties in the metro region, private and non-profit organizations, and state and federal partners to better prepare for, respond to, and recover from incidents ranging from tornadoes to terrorism. Maplewood's Emergency Management Team is made up of emergency management, police, fire, and public works departments. The function of emergency management is to prepare and maintain state and federally approved Emergency Disaster plans; assist businesses and other departments within the city with developing contingency emergency plans; locate and secure resources from within and outside the city; regularly execute drills to ensure the highest possible state of readiness; develop and maintain volunteer groups with appropriate training to assist in situations; disseminate information regarding disaster and emergency preparedness; and maintain outdoor warning sirens. Maplewood's Emergency Management Team consults with the county to review the Hazard Mitigation Plan and identify who is responsible for City preparedeness.

Descriptive links: http://maplewoodmn.gov/99/Emergency-Management

For more information contact:
Steve Lukin (City staff)   |   steve.lukin@maplewoodmn.gov   |   651-249-2802

Partners:
Ramsey County

View All Maplewood Actions

Marine on Saint Croix

Date action report first entered:   09/27/2016
Date of last report update:   09/27/2016

Implementation details:
The City of Marine on St. Croix adopted both the Washington County All-Hazard Mitigation Plan (approved by FEMA in 2012) and the Washington County Emergency Operations Plan in 2013. The county is currently updating the All-Hazard Mitigation Plan, and Marine Public Safety Chief David Denn has been part of this process. Chief Denn and Mayor Glen Mills are responsible for city preparedness, emergency response, and recovery efforts for any event.

For more information contact:
Anne Reich (Community volunteer)   |   reichmn@gmail.com   |   651-433-1341

View All Marine on Saint Croix Actions

Marshall

Date action report first entered:   03/29/2016
Date of last report update:   03/30/2016

Implementation details:
The Lyon County Hazard Mitigation Plan documents the multi-jurisdictional, multi-hazard mitigation planning process in Lyon County, Minnesota, which is intended to meet the requirements of the federal Disaster Mitigation Act of 2000. The Lyon County All-Hazard Mitigation Plan brings resources together to mitigate and respond to hazards, protecting public health, safety and welfare in a useful and easily understood all-hazards approach. This project was undertaken so that all local units of government in Lyon County that wished to participate could become eligible to adopt the plan. All cities participated in Lyon County’s hazard mitigation planning process: Balaton, Cottonwood, Florence, Garvin, Ghent, Lynd, Marshall, Minneota, Russell, Taunton, and Tracy. The Lyon County All-Hazard Mitigation Planning Team, comprised of a number of stakeholders, identified the natural hazards which are High Rank Hazards for Lyon County. This planning process was conducted by the Southwest Regional Development Commission (SRDC) and Lyon County Emergency Management. Lyon County utilizes the CodeRed Community Notification System that provides emergency notification to residents and businesses. Climate related warnings and instructions related to severe weather, lightening, hail, floods, tornadoes and extreme heat would be distributed by telephone, cell phone, text message, email, and social media. The City of Marshall’s Emergency Operations Plan was updated in 2015 and approved at the February 10, 2015 City Council Meeting. The Emergency Operations Plan (EOP) to guide the City’s response plans for major natural disasters (i.e., floods, tornadoes, storms, etc.) or man-made events. The Police Department on behalf of the Mayor has primary responsibility in the City of Marshall for emergency preparedness and has recently finished revising the plan. It is all-hazards and incident command based following the NIMS national framework. This is a living document both expanding to address areas that it doesn't provide at this time and to reflect future environmental changes. This has been extensively reviewed by senior city staff and community members with an interest in emergency preparedness, through the community emergency preparedness planning group.

Outcome measures/metrics:
The City of Marshall Emergency Operations Plan was updated in 2015 The Lyon County Hazard Mitigation Plan is being updated in 2016. A Climate Resilience Workshop, like the one held in Burnsville, MN is being discussed for agencies in southwest Minnesota.

Descriptive links: http://www.lyonco.org/attachments/article/212/Lyon%20County%20AHMP%202010.pdf

For more information contact:
Rob Yant (City staff)   |   rob.yant@ci.marshall.mn.us   |   507-537-7000

Partners:
Lyon County; City of Marshall Administrative Divisions; Southwest Regional Development Commission; Law Enforcement; Minnesota Pollution Control; Emergency Preparations Planning Group; Marshall Fire Department; Red Cross

View All Marshall Actions

New Hope

Date action report first entered:   03/13/2018
Date of last report update:   03/13/2018
Action completed after joining GreenStep?   Yes

Implementation details:
The city is part of the West Metro Fire-Rescue District, which serves as our emergency preparedness coordination agency. In 2016, the city updated the Hazard Mitigation Plan and submitted it to Hennepin County. The city is also part of the North Suburban Emergency Planning Group. The city manager is responsible for implementation of emergency preparedness and response planning and training, with the assistance of the West Metro Fire-Rescue District.

For more information contact:
Jeff Alger (City staff)   |   jalger@ci.new-hope.mn.us   |   763-531-5119

View All New Hope Actions

North Saint Paul

Date action report first entered:   05/03/2016
Date of last report update:   05/03/2016

Implementation details:
The City of North Saint Paul has adopted the July 2012 Ramsey County Multi-jurisdictional Hazard Mitigation Plan. Fire Chief Scott Duddeck is responsible for City preparedness. Chief Duddeck attends monthly meetings with personnel from all county jurisdictions to discuss emergency management, review the Hazard Mitigation Plan and prepare for potential extreme weather emergencies. The steering committee updates the Ramsey County Multi-jurisdictional Hazard Mitigation Plan as needed. The City also integrated the Hazard Mitigation Plan into the City's Continuity of Operations Plan. The Plan helps to ensure that the City will be able to continue to operate in the event of a weather emergency.

Outcome measures/metrics:
Adoption of Ramsey County's Multi-jurisdictional Hazard Mitigation Plan, City attends monthly meeting with jurisdictions throughout the county to prepare for extreme weather emergencies and update the plan as needed. City Staff integrated the Hazard Mitigation Plan into the City's Continuity of Operations Plan, to ensure that in the event of an extreme weather emergency the City will be able to continue operate. The plan involves all City Departments; electric, police, fire, finance and administration.

For more information contact:
Keith Stachowski (City staff)   |   Keith.Stachowski@northstpaul.org   |   651-747-2423

View All North Saint Paul Actions

Saint Paul

Date action report first entered:   05/05/2016
Date of last report update:   05/05/2016

Implementation details:
The City of Saint Paul has an Emergency Management Department, which is responsible for the coordination of the City's response to emergency situations and disasters. Rick Larkin is currently the director of the department. The City has an All-Hazard Mitigation Plan. It was developed to promote hazard mitigation and manage post-disaster recovery. Representatives from the following departments and agencies provided input to the City's plan: -Each City department involved in emergency response and planning -County government -State government partners -Private industry -Government-operated and public utilities -Business owners and managers -Organizations active in disaster response -Private citizens The Emergency Management Department is currently reviewing and updating the most recent Hazard Mitigation Plan.

Descriptive links: https://www.stpaul.gov/departments/emergency-management/mitigation/hazard-mitigation

For more information contact:
Ana Vang (City staff)   |   ana.vang@ci.stpaul.mn.us   |   651-266-8536

Partners:
See list in the implementation detail section.

View All Saint Paul Actions

Leech Lake Band of Ojibwe pending

Date action report first entered:   07/20/2018
Date of last report update:   07/20/2018
Action completed after joining GreenStep?   No

Implementation details:
We have our own FEMA approved Hazard Mitigation Plan. We have 14 Weather Warn Sirens that send out voice and tones. Not bi-lingual. We have 12 shelter sites identified with the American Red Cross, some have power back up and food and some do not. We usually rely on the Casinos to cater food in and they all have back up. We also have a store of bottled water kept on hand with a local bottle company- 2 pallets on hand donated at all times, plus the casino stores more water than it needs to keep on hand in case of emergency, another 2 pallets.

For more information contact:
Duane Oothoudt (City staff)   |   Duane.Oothoudt@llpolice.org   |   2187660280

Partners:
FEMA, American Red Cross

View All Leech Lake Band of Ojibwe Actions

Sartell pending

Date action report first entered:   12/12/2017
Date of last report update:   12/18/2017
Year action initially completed:   2005
Action completed after joining GreenStep?   No

Implementation details:
The City collaborates with Stearns and Benton Counties on their respective Hazard Mitigation Plans. The City also has its own Emergency Operations Plan which outlines staff and department responsibilities in the event of an emergency.

For more information contact:
Nate Keller (City staff)   |   nate.keller@sartellmn.com   |   320-258-7316

View All Sartell Actions

Sherburn pending

Date action report first entered:   10/26/2018
Date of last report update:   10/26/2018
Year action initially completed:   2017
Action completed after joining GreenStep?   Yes

Implementation details:
The City of Sherburn has a public alert system that residents can utilize for notices regarding snow removal and water main breaks. We also post the information are the City of Sherburn facebook page. Martin County also have a red system that is used for notification of severe weather events. City also reviews the County Hazard Mitigation Plan and has plans in place to respond to emergencies.

For more information contact:
Kym Christiansen (City staff)   |   kym.christiansen@cityofsherburn.com   |   507-764-4491

View All Sherburn Actions

pending means a star rating has not yet been assigned to this city


 
greenstep advisor
Laura Millberg, MBA, LEED AP BD+C, Sustainable Development and Climate Resilience Principal Planner, MN Pollution Control Agency: 651/757-2568, Laura.Millberg@state.mn.us, https://www.pca.state.mn.us/quick-links/community-resilience