Best Practice Action Detail

Best Practice Action 13.1

GreenStep City Best Practices Transportation
Efficient City Fleets No. 13

Implement a city fleet investment, operations and maintenance plan.

Best Practice Action 1

Efficiently use your existing fleet of city vehicles by encouraging trip bundling, video conferencing, carpooling, vehicle sharing and incentives/technology.

1 star Provide training and systems for employees to facilitate one or more of trip bundling, car pooling, vehicle sharing and the like. Report vehicle reductions under action 13.2
2 star Install and use video conferencing equipment, automatic vehicle locator technology and the like.
3 star Report more work being done with existing fleet; report total fleet VMT reductions year over year; implement an employee incentive program for reducing city vehicle use.

Who's doing it

Fergus Falls - 2 star
Date action report first entered:
Date of last report update:
Implementation details:
The City of Fergus Falls has a Fleet and Facilities Manager. The fleet is inventoried and evaluated often. Employees are encouraged to bundle trips throughout the work day. The city utilizes webinar and teleconference options whenever possible to avoid unnecessary travel. If multiple employees attend a conference, they are encouraged to carpool. There is a fleet of four vehicles available for employee and councils to check out on a daily basis.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Len Taylor (City staff) | len.taylor@ci.fergus-falls.mn.us | 218-332-5418
Partners:
Isanti - 2 star
Date action report first entered:
Date of last report update:
Implementation details:
All City employees car pool to trainings/meetings and also share vehicles for day to day operations. Live video streaming of meetings or training is used frequently to cut down on travel.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Matt Sylvester (City staff) | msylvester@cityofisanti.us | 763-444-5512
Partners:
Maplewood - 2 star
Date action report first entered:
Date of last report update:
Implementation details:
Maplewood has taken steps to decrease use of city vehicles by developing a vehicle sharing policy between the departments as written in the sustainability purchasing policy 4.2.9.
They also have an equipment sharing program between the different departments.

In early 2014 the city department installed fleet telemetry units in all marked cars. These units provide global positioning system (GPS) information that will help the city develop policies that maximize driver safety and improve overall monitoring of the police fleet. Also provides a police operations benefit by ensuring that patrol resources are deployed to areas with need to the greatest benefit for the community. These units allows for greater monitoring of fuel consumption and vehicle idling, which cuts down on the amount of waste CO2 and lowers fuel costs.
Outcome measures/metrics:
Through the implementation and more effective car pooling planning and vehicle sharing the city has downsized their fleet by 3 vehicles and will be downsizing by 1 this year.
Descriptive File:
For more information contact:
Scott Schultz (City staff) | scott.schultz@ci.maplewood.mn.us | (651) 249-2430
Partners:
New Brighton - 2 star
Date action report first entered:
Date of last report update:
Implementation details:
The City of New Brighton’s fleet is inventoried and evaluated annually by the Public Works Superintendent. Vehicles and equipment have a useful life and when that time nears, a vehicle condition index system will confirm if it is truly in need of replacement. This in turn provides for new equipment that is fuel efficient and produces less emissions. City staff car pools to training events and conferences reducing fuel use and emissions.
Water distribution operators work load is organized into an efficient route. This reduces fuel usage and emissions output.

The City recently purchased fueling and fleet software that will advise the fleet maintenance staff when vehicle service is required. A properly serviced vehicle will tend to achieve better gas mileage and produce less emissions.
Outcome measures/metrics:
A properly maintained fleet along with active car pooling and conference calls creates fewer emissions, and unnecessary wear and tear on vehicles.
Descriptive File:
For more information contact:
Craig Schlichting (City staff) | craig.schlichting@newbrightonmn.gov | 651-638-2056
Partners:
New Hope - 2 star
Date action report first entered:
Date of last report update:
Implementation details:
According to the city's Public Works Director, the city's plow trucks use vehicle tracking systems to evaluate fuel and salt usage. City staff carpools to meetings whenever possible.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Jeff Alger (City staff) | jalger@ci.new-hope.mn.us | 763-531-5119
Partners:
Richfield - 2 star
Date action report first entered:
Date of last report update:
Implementation details:
The City has automatic vehicle locator (AVL) technology on 85% of the fleet. It is also used to track and economize salt application rates on trucks. The City has video conferencing equipment at City Hall and in the Public Works Facility. Common practice to carpool to meetings.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Chris Link (City staff) | clink@richfieldmn.gov | 6128619174
Partners:
Eagan - 1 star
Date action report first entered:
Date of last report update:
Implementation details:
Eagan has downsized the type of vehicles used in various fleets. Eagan's first fire response now has more efficient vehicles by replacing the 12MPG Ford Explorers with the 21MPG Ford Escapes. Two hybrid vehicles, the 30+MPG Ford Fusions, are utilized for administrative purposes to replace the old 20MPG Impalas. Eagan has replaced a street maintenance vehicle with a seasonal worker riding a bike for boulevard maintenance. Automatic Vehicle Locator (AVL) program to increase patrol efficiency during snow emergencies.
Outcome measures/metrics:
Eagan's first fire response is now more efficient replacing the 12MPG Ford Explorers with the 21MPG Ford Escapes.

Two hybrid vehicles, the 30+MPG Ford Fusions, are utilized for administrative purposes to replace the old 20MPG Impalas
Descriptive File:
For more information contact:
Tom Colbert (City staff) | tcolbert@cityofeagan.com | (651) 675-5635
Partners:
Leech Lake Band of Ojibwe - 1 star
Date action report first entered:
Date of last report update:
Implementation details:
Palace Casino transport offers transportation for employees and Tribal members. Employees are also encouraged to coordinate with Fleet management to trip bundle, carpool and share vehicles for travel.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Brandy Toft (City staff) | air@lldrm.org | 218-335-7429
Partners:
Red Wing - 1 star
Date action report first entered:
Date of last report update:
Implementation details:
We use pool cars that are size appropriate quite regularly. When we have intra-city mail from Public Works to City Hall and vice versa, our meter reader takes care of that while he is already out and about to prevent an extra trip for someone else and to rely less on US Mail.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Paul Drotos (City staff) | paul.drotos@ci.red-wing.mn.us | 651-410-6744
Partners:
Saint Anthony - 1 star
Date action report first entered:
Date of last report update:
Implementation details:
The City of St. Anthony participates in video conferencing for training City staff.
Hennepin County contracts with the City to maintain County facilities reducing the overall number of vehicle trips for large maintenance vehicles.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Jay Hartman (City staff) | jay.hartman@ci.saint-anthony.mn.us | 612-782-3314
Partners:
Saint Paul - 1 star
Date action report first entered:
Date of last report update:
Implementation details:
The City currently has electric and alternative fueled units now that are used in various ways, including staff usage for city-approved work-related trips. The City remains open to expanding the use of alternative fuel vehicles if the units meet the operational need. The City’s Municipal Equipment Division continually looks for and researches the best fuel and drive system for all equipment types, including ethanol, biodiesel and electric.

The City also works with St. Paul Smart Trips to encourage employees carpooling to work or taking mass transit. Incentives, such as a discount parking passes, are provided for carpoolers.
Outcome measures/metrics:
Descriptive File:
For more information contact:
Partners:
Warren - 1 star
Date action report first entered:
Date of last report update:
Implementation details:
1 Star
- Warren schedules its employees for training/conferences in a way that at least two individuals are traveling together to reduce operating costs of vehicles.
Outcome measures/metrics:
Descriptive File: view file
For more information contact:
Shannon Mortenson (City staff) | shannonm@warrenminnesota.com | 218-745-5343
Partners:
Woodbury - 1 star
Date action report first entered:
Date of last report update:
Implementation details:
The City revised and adopted its Shared Vehicle Program (AD-ADMIN-1.13) in September 2012. The main directives of the program are to ensure that city vehicles are being utilized to the fullest, to reduce the probability of expanding the fleet in the future, unless absolutely necessary.
Outcome measures/metrics:
Descriptive File: view file
For more information contact:
Jennifer McLoughlin (City staff) | jmcloughlin@ci.woodbury.mn.us | 651-714-3522
Partners:
Pine City - Pending
Date action report first entered:
Date of last report update:
Implementation details:
planned
Outcome measures/metrics:
Descriptive File:
For more information contact:
Andrew Mack, AICP (City staff) | Amack@pinecitygov.com | 320-629-2575
Partners: