Best Practice Action Detail

Best Practice Action 15.1

GreenStep City Best Practices: Environmental Management
Sustainable Purchasing No. 15

Adopt environmentally preferable purchasing policies and practices to improve health and environmental outcomes.

Best Practice Action 1

Adopt a sustainable purchasing policy or administrative guidelines/practices directing that the city purchase at least:

a. EnergyStar certified equipment and appliances and
b. Paper containing at least 30% post-consumer recycled content.

  • The content and structure of your EPP policy will depend on your organization’s needs and priorities. At the very least, a good EPP policy should encompass six Key Components developed in 2013 by a Minnesota network of environmental and purchasing staff from county and city governments, coordinated by the MPCA.
  • U.S. EPA-sponsored EnergyStar appliances and standards.
  • Recycled-content paper is covered in the MN Pollution Control Agency's EPP web page. Buying paper in bulk/with others can bring the cost of 30% recycled content paper down to the cost of virgin paper. Coupled with paper use reduction strategies and purchase of monochrome high-yield remanufactured toner cartridges, this GreenStep action will save money for the city.
  • Minnesota's Cooperative Purchasing Venture highlights state contracts in place that directly reduce the adverse environmental impacts of purchased goods and services. Cities can access the state of Minnesota purchasing contracts, all of which are competitively bid, in place for 1-5 years with price stability and often with extra performance or sustainability requirements. Three other purchasing groups are Sourcewell, the U.S. Communities Government Purchasing Alliance, and the Cooperative Purchasing Connection (which partners with Sourcewell), formed in 1976 following legislation in Minnesota, by 8 school service cooperatives in the state to provide for the smallest schools, cities, counties, nonprofits and other governmental agencies.
1 star Have a written policy/guidelines/practices specifying at minimum the purchase of Energy Star equipment/appliances and recycled-content paper (at least 30% post-consumer). Report street lighting/traffic signal policy/purchases under action 4.2; vehicle policy/purchases under 13.2 and 13.3
2 star Have a formal policy adopted by the city council; note if this includes centralized purchasing into one office/person.
3 star For the city’s top 10 categories of spend, track the purchases of sustainable products/services purchased annually compared to non-sustainable products/services purchased; join with other cities in joint purchasing of environmentally preferable products and summarize EPP purchases.

Who's doing it

Maplewood - 3 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The Green Team drafted an environmental purchasing policy which was adopted by the Environmental Commission and City Council in 2011. The policy requires all City employees to purchase products and services that minimize environmental and health impacts, toxics, pollution, and hazards to worker and community safety and to protect the larger global community to the greatest extent practical. The policy is divided in _____ sections including source reduction, toxics reduction and pollution prevention, recycled content products, energy and water savings, green building, forest conservation, and agricultural bio-based products.

Maplewood joined the State Electronics Challange in 2015. The City's first year of reporting established a benchmark and covers measurements for electronics purchasing, use, end of life management, and partner feedback. The City will measure and report each January to track our success. In April 2016 the State Electronics Challange issued the City an Environmental Sustainability Report based on our first year of reporting that outlines our efforts at saving energy and reducing waste (attached).
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Shann Finwall (City staff) | shann.finwall@maplewoodmn.gov | 651-249-2304
Partners: State Electronics Challange
Saint Louis Park - 3 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The Environmentally Preferable Purchasing Policy was passed by the City Council on April 6, 2015, and became effective on June 1, 2015. It includes renewable energy, EnergyStar products, green cleaning, and 30% or more recycled products.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Emily Ziring (City Staff) | eziring@stlouispark.org | 952-924-2191
Partners: Environment & Sustainability Commission; Staff
Warren - 3 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2017
Implementation details:
The City approved of the written policy to purchase Energy Star equipment/appliances and paper with 30% recycled content.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Shannon Mortenson (City staff) | shannonm@warrenminnesota.com | 218-745-5343
Partners:
Arlington - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City amended its Financial Management Plan on 12-05-11 to include language regarding the purchase of Energy Star equipment/appliances and recycled-content paper (at least 30% post-consumer). (P. 18)

The Policy also discusses how capital budgeting priorities will be determined on a number of criteria; one being "Project improves efficiency".
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Annie Shotliff (City staff) | ashotliff@arlingtonmn.com | 507-964-2378
Partners:
Austin - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The HRA buys energy star appliances, its a HUD requirement. The city needs to adopt a policy to purchase energy star appliances at all other operations. The County currently buys in large quantities for the best price and distributes out paper to different depts.

City Resolution
RESOLUTION NO. 14985
ADOPTING AN ENVIRONMENTALLY FRIENDLY
PURCHASING POLICY
WHEREAS, the City of Austin is a leader on common-sense actions that benefit both the
environment and the consumer; and
WHEREAS, EnergyStar certified equipment is more energy efficient, and very often
more economically feasible over the life of the product; and
WHEREAS, enacting this resolution will allow the City of Austin to complete Best
Practice #15 under the Minnesota GreenStep Cities Program;
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Austin,
by a majority vote, does hereby direct that the City purchase printer paper containing at least
30% post-consumer recycled content and EnergyStar certified equipment when available and
economically feasible.
Passed by a vote of 7 Yeas and 0 Nays this 18th day of May, 2015.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Janet Anderson (Community volunteer) | janetanderson2840@gmail.com | 5072190680
Partners: Housing and Redevelopment Authority
Burnsville - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City Council adopted an EPP policy on 1/15/2013. The policy encourages an increase in purchasing that reflects the City's commitment to sustainability and includes areas that relate to 1. Recycled Paper Products and Recycled-Content Products 2. Waste Minimization 3. Energy Saving Products 4. Water Saving Products and 5. Cleaning Products.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Sue Bast (City staff) | basts@ci.burnsville.mn.us | 952-895-4524
Partners:
Cottage Grove - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2016
Implementation details:
Jan. 20, 2016
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Ryan Burfeind (City staff) | rburfeind@cottage-grove.org | 651-458-2899
Partners:
Eagan - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City Council formally adopted EPP Guidelines on September 6, 2011. The guidelines are included in the City's purchasing policy. All departments have been educated regarding the implementation of this policy. Policy includes purchasing recycled paper products per subdivision of one and tow of Mineesota Statue 16B.122 and per the Federal EPA requirements. Additionally, all appliances and products purchased by the City for which the US EPA ENergy Star certification is available will meet Energy Start certification. Water-saving products purchased by the City will meet the WaterSense certification when such products are available. Cleaning products will meet Green Seal, EcoLogo, and/or U.S.EPA Design for the Environment cleaning product standards.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Andrew Pimental (City staff) | apimental@cityofeagan.com | 651-675-5506
Partners:
Edina - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The Edina City Council approved the Environmental Purchasing Policy at the 3/20/12 City Council meeting.

Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Tara Brown (City staff) | tbrown@edinamn.gov | (952)826-1621
Partners:
Elk River - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
An EPP policy directing that the city purchase 30% recycled printer paper and only Energy Star products (when available) was passed by the City Council on June 6th, 2011.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Amanda Bednar (City staff) | ABednar@ElkRiverMN.gov | 763-635-1068
Partners:
Falcon Heights - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City of Falcon Heights has adopted a policy stating that the city will purchase paper products meeting the minimum standards set by the EPA Comprehensive Procurement Guidelines and appliances that have received the Energy Star certification
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Justin Markon (City staff) | justin.markon@falconheights.org | 651-792-7600
Partners:
Fond du Lac Band of Lake Superior Chippewa - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2012
Implementation details:
In 2012, The Fon du Lac Ojibwe School adopted an Environmentally Preferable Purchasing Policy. This policy provides purchasing guidelines designed to increase purchasing of
environmentally preferred products. Products considered “environmentally preferred” contain recycled materials, less toxic/more degradable materials, less packaging, or conserve energy or the product during its use.

This policy applies to outside contractors using environmentally preferred products when doing work for Fon du Lac, whenever practical.

A draft of a Environmentally Preferred Purchasing Policy has been written for FDL as a whole and will hopefully be adopted Reservation wide in the near future.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Shannon Judd (City staff) | shannonjudd@fdlrez.com | 218-878-7123
Partners:
Hastings - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
Hastings City Council approved the attached policy on September 6, 2016 outlining the requirements for environmentally preferable purchasing for all city departments.

In addition to the environmentally preferable purchasing policy, Hastings Parks Department has made the switch to using Revolution Bag for all of the parks trash bins in the City. Revolution Bag makes their trash liners out of recycled agricultural plastic at an affordable price and without losing quality.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Megan Schlei (City Staff) | MSchlei@hastingsmn.gov | 651-480-6159
Partners:
Hutchinson - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
On April 12, 2015, the Hutchinson City council passed a sustainable purchasing policy addressing the purchase of energy star products and paper products containing at least 30% recycled content
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
John Paulson (City staff) | jpaulson@ci.hutchinson.mn.us | 320-234-5682
Partners:
Inver Grove Heights - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2019
Implementation details:
A draft IGH Sustainable Purchasing Policy was developed in February 2019 and is supported by the Environmental Commission and will be reviewed by City Council in Spring 2019. A Sustainable Workplace Guide has been created to educate staff on how to conserve natural resources, reduce waste and reduce energy. This is intended to support the Sustainable Purchasing Policy, for example, by reducing the amount of paper printed. By reducing paper usage, the City will reduce overall paper costs and reduce the cost difference between non-recyclable paper and recycled paper making it more affordable to purchase (less than 10% difference in cost). The guide also provides education on how to purchase ENERGY STAR equipment. An internal spreadsheet of recycled paper costs vs. non-recyclable paper costs based on paper usage has been created to monitor the difference in costs. This will be used to develop a formal recycled paper budget and monitor reduction in paper usage to support purchase on recycled paper.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Ally Hillstrom (City staff) | ahillstrom@invergroveheights.org | 651-604-8511
Partners:
Isanti - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The Finance Committee and GreenStep Committee are in the process of reviewing the attached sustainable purchasing policy.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Sheila Sellman (City staff) | ssellman@cityofisanti.us | 763-444-5512
Partners:
Lake Crystal - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The city council of Lake Crystal established a purchasing policy for the purchase of Energy Star equipment and recycled paper at the September 23, 2013 meeting.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Taylor Gronau (City staff) | lccity@hickorytech.net | 507-726-2538
Partners:
Lauderdale - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City's purchasing policy directs staff to purchase EnergyStar rated equipment and such things as recycled paper. The City purchases paper through Eureka Recycling's bulk paper purchasing program. The paper is 100% post consumer content.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Heather Butkowski (City staff) | heather.butkowski@ci.lauderdale.mn.us | 651-792-7657
Partners:
Mahtomedi - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The Environmentally friendly purchasing policy requires that the city:
1 Is required to purchase EnergyStar electronics and appliances.
2.Using State and National standards for electronics and cleaning products.
3.Requiring paper containing at least 30% post-consumer recycled content be used.
4.Utilizing printing services by companies certified by MN Great Printers.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Marnie McInnis (Community volunteer) | marniemcinnis@comcast.net | 6517739730
Partners:
Marine on Saint Croix - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2017
Implementation details:
City Council Approved: March 7, 2017

Minnesota GreenStep Cities Program: City of Marine on St. Croix

Sustainable Purchasing Guidelines - Best Practice #15

The City of Marine on St. Croix shall implement environmentally preferable purchasing practices consisting of the following. The city shall:

1) purchase copy paper and envelopes containing at least 30% post-consumer recycled content, and purchase reusable or refillable office supplies when available. Staff will practice paper use reduction strategies (e.g., use less paper where possible, print double-sided).

2) purchase EnergyStar certified (www.energystar.gov) equipment and appliances to ensure energy efficiencies (e.g., lighting systems, exhaust fans, water heaters, computers, exit signs, refrigerators, dishwashers, and microwave ovens).

3) purchase water-saving products that meet US EPA’s WaterSense certification standards when such products are available and financially feasible (e.g., toilets, waterless urinals, low-flow faucets and aerators).

4) lower the environmental footprint of city meetings and events by: providing paperless city council packets; providing recycling bins for city events (e.g., Fourth of July, Fireman’s Ball/Street Dance, Marine Art Fair, and Village Hall); and promoting zero-waste events for users of the Village Hall (e.g., Marine Community Library, a city partner, currently hosts zero-waste events in the Village Hall, using washable cups, plates, napkins and utensils).
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Anne Reich (Community volunteer) | reichmn@gmail.com | 651-433-1341
Partners:
Milan - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
City of Milan
Council Meeting Minutes
Tuesday, October 5, 2010

Mayor Strand called the regular monthly council meeting to order at 7:00pm on Tuesday, October 5, 2010, in the Community Room of the Milan City Hall.

Pledge of Allegiance was recited.

Present: Mayor Nancy Strand. Council members: Roy Delgehausen, Heidi Hanson, Merle Hilden, and Ted Ziemann.

Also Present: Jim Nelson; Gwen Olson; Billy Thompson; Michelle Skogrand; Rhea Mitzel; Steve Black; Erik Thompson; Todd and Sue Erickson; Karen Thompson; Gary Kleven; Karen and David Zimmerman; Gary Andrews; Gene Flicek; Chuck and Anne Kanten; Bruce Dalrymple; and Matt Kleven.

Motion by Council member Delgehausen, seconded by Council member Ziemann to approve the minutes from the September 7, 2010 council meeting. Motion passed unanimously.

Concerns regarding the Revolving Loan Fund were expressed. The committee will meet to discuss changes and discrepancies.

Jim Nelsons reviewed his report. Due to an equipment break down, cleaning and jetting of the sewer will take place in October instead of September. Hydrants will be flushed October 21&22. Nelson reminded residents to run a cold water tap until clear if their water is colored following the flushing.

The refund on the lighting retrofit was $2696.80 from Ottertail Power Company.

Michelle Skogrand gave a Greenstep Cities update. The city fits into the Greenstep Program Requirement city category C. She reviewed the attachment updated from resolution R9-10A. Volunteers are still needed for the Greenstep work group.

RESOLUTION #R10-10A EnergyStar and Paper Purchasing Policy

The city resolves to purchase only:
EnergyStar certified equipment and appliances and
Paper containing at least 30% post-consumer recycled content.

ACTION ON THIS RESOLUTION:
Motion for adoption: Ziemann
Seconded by: Delgehausen
Voted in favor of: Strand, Delgehausen, Hanson, Hilden, Ziemann
Voted against:
Abstained:
Absent:

Resolution discussed and adopted unanimously on this 5th day of October 2010 by the Milan City Council.

Gas card options were discussed.

Motion by Council member Ziemann, seconded by Council member Hilden to approve the American Legion Club On Sale Liquor License. Motion passed unanimously.

Options for a water pipe to the Legion Club were reviewed.

Motion by Council member Hanson, seconded by Council member Delgehausen to install the water line from west to east as discussed. Motion passed unanimously.

WSN is reviewing options and cost to deal with water problems for 414 North 4th Street.

Informative League of Minnesota Cities videos will be available at the Library.

Bids for the Wanke property were opened.

Motion by Council member Ziemann, seconded by Council member Hilden to accept the bid from Allpress Excavating for $6750. Motion passed unanimously.

Scenic Byway Calendar of events will include: Syttende Mai and Milan Craft Fair.
Motion by Council member Hanson, seconded by Mayor Strand to donate $500 to SMAHC. Delgehausen voted against. Hilden abstained. Motion passed.

Becoming a member of Minnesotas Water/Wastewater Agency Response Network (MnWARN) was discussed.

RESOLUTION #R10-10B RESOLUTION AUTHORIZING THE CITY OF MILAN TO BE A PARTY TO MINNESOTA WATER AGENCY RESPONSE NETWORK (MnWARN)

Full document available at the city office.

ACTION ON THIS RESOLUTION:
Motion for adoption: Ziemann
Seconded by: Hanson
Voted in favor of: Strand, Delgehausen, Hanson, Hilden, Ziemann
Voted against:
Abstained:
Absent:

Resolution discussed and adopted unanimously on this 5th day of October 2010 by the Milan City Council.

Motion by Council member Hilden, seconded by Council member Delgehausen to approve the Minnesota Water Agency Response Network (MnWARN) Mutual Aid Agreement. Motion passed unanimously.

Motion by Council member Hilden, seconded by Council member Ziemann to pay the monthly bills totaling $41,519.62. Motion passed unanimously.

Motion by Council member Ziemann, seconded by Council member Hilden to approve the electronic transfers from the general checking account totaling $2,187.88. Motion passed unanimously.

Motion by Council member Delgehausen, seconded by Council member Ziemann to adjourn the meeting at 8:35pm.


Respectfully submitted,



Christine Kleven
Clerk/Treasurer
Outcome measures/metrics/money saved:
The city council unanimously resolved to purchase only EnergyStar certified equipment and appliances and paper containing at least 30% post-consumer recycled content on October 5, 2010.
Descriptive File:
For more information contact:
Ron Anderson (Elected official) | paparon69@gmail.com | 320-734-4792
Partners:
Minnetonka - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2018
Implementation details:
The City of Minnetonka adopted a sustainable purchasing in April 2018 (See attached).
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Drew Ingvalson (City staff) | dingvalson@eminnetonka.com | 952-939-8293
Partners:
Morris - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2019
Implementation details:
On April 23, 2019, Morris's city council approved and adopted a sustainable purchasing policy modeled after Burnsville's policy which encourages the purchase of sustainable, post-consumer recycled paper and energy-star appliances for all city buildings.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Blaine Hill (City staff) | bhill@ci.morris.mn.us | 320-589-3141
Partners:
Mountain Iron - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
On December 7th the City adopted an Environmentally Preferable Purchasing Policy
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Craig Wainio (City staff) | cwainio@ci.mountain-iron.mn.us | 218-748-7570
Partners:
New Brighton - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2018
Implementation details:
(see attachment) The proposed policy would require City staff to purchase copy paper that is composed of no less than 30% recycled content. The policy would also require – if feasible from a financial and
operational standpoint – that appliances purchased by the City meet the Energy Star certification provided by the Federal government.
Outcome measures/metrics/money saved:
This policy was accepted by our council on April 24th, with this policy in place New Brighton is another step in the right direction towards preserving our fragile environment.
Descriptive File: view file
For more information contact:
Craig Schlichting (City staff) | craig.schlichting@newbrightonmn.gov | 651-638-2056
Partners:
New Hope - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The city adopted an Environmentally Preferred Purchasing Policy on November 23, 2015, which requires the purchase of paper containing at least 30% post-consumer recycled content, the purchase of Energy Star certified equipment and appliances and calls for the purchase of WaterSense certified products and environmentally-friendly cleaning products.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Jeff Alger (City staff) | jalger@ci.new-hope.mn.us | 763-531-5119
Partners:
Newport - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City Council approved an Environmentally Preferable Purchasing Policy at its October 4, 2012 meeting. The Policy is meant to encourage and increase purchasing that reflects the City’s commitment to sustainability. The Policy outlines policies for purchasing paper products, energy-efficient equipment, fuel-efficient vehicles, and printing services. The City has been purchasing recyled paper since the summer of 2012 and currently uses a printer that is certified by MN Great Printers for its quarterly newsletter.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Deb Schulz (City staff) | dschulz@newportmn.com | 651-459-5677
Partners:
Northfield - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
Northfield City Council passed Resolution 2015-034 requiring the purchase of Energy Star compliant appliances and to continue purchasing paper that contains at least 30% post consumer waste.
Outcome measures/metrics/money saved:
As appliances, light bulbs, and other Energy Star items need replacement, an Energy Star replacement will be used.
Descriptive File: view file
For more information contact:
Beth Kallestad (City staff) | beth.kallestad@ci.northfield.mn.us | 507-645-3074
Partners:
Pine River - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
COMPLETE as of May 17, 2011. Pine River's city council passed an Environmentally Preferable Purchasing policy during their May council meeting, after consulting with Roy Hamilton (City Clerk's office) to make appropriate changes.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
John van der Linden (Community volunteer) | johnvdl@pinerivergreensteps.org | 218-587-5001
Partners:
Richfield - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2018
Implementation details:
The Richfield City Council adopted a sustainable purchasing policy on March 13, 2018.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Chris Regis (City staff) | cregis@richfieldmn.gov | 612-861-9723
Partners:
Roseville - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2019
Implementation details:
Framework for City Staff to consider when purchasing products.
Outcome measures/metrics/money saved:
To help save energy and water, the Environmental Preferred Purchasing Policy requires that all city purchases of water-using products would meet the Environmental Protection Agency’s WaterSense certification and EnergyStar certified equipment and appliances. These rating systems ensure that energy efficient products are purchased for our needs. Other policy components include purchasing paper containing at least 30% post-consumer recycled content and reusable or refillable office supplies when available. The City has already been purchasing these items through one person in the Administration Department and has been using these guidelines for some time.
Descriptive File: view file
For more information contact:
Ryan Johnson (City staff) | Ryan.johnson@cityofroseville.com | 651-792-7049
Partners:
Scandia - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2018
Implementation details:
The City Council passed a resolution to update the purchasing policies. An objective to purchase sustainable whenever practicable and a section addressing sustainable purchasing were added to the policy
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Neil Soltis (City staff) | n.soltis@ci.scandia.mn.us | 651-433-2274
Partners:
Shoreview - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City Council approved Shoreview's Environmental Preferred Purchasing Policy at their April 21st, 2014 meeting.
Outcome measures/metrics/money saved:
To help save energy and water, the Environmental Preferred Purchasing Policy requires that all city purchases of water-using products would meet the Environmental Protection Agency’s WaterSense certification and EnergyStar certified equipment and appliances. These rating systems ensure that energy efficient products are purchased for our needs.

Other policy components include purchasing paper containing at least 30% post-consumer recycled content and reusable or refillable office supplies when available.

The City has already been purchasing these items through one person in the Administration Department and has been using these guidelines for some time.
Descriptive File: view file
For more information contact:
Ellen Brenna (City staff) | ebrenna@shoreviewmn.gov | 651-490-4665
Partners:
West Saint Paul - 2 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2018
Implementation details:
Upon review and inventorying for the GreenStep program, staff worked with all departments and City Council to develop and adopt a Sustainable Purchasing policy.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Dave Schletty (City staff) | DSchletty@wspmn.gov | 651-552-4152
Partners:
Albert Lea - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2017
Implementation details:
The City will comply with the state law that mandates the purchase of 30% post-consumer recycled paper.

The City is formalizing its policy on purchasing Energy Star equipment
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Partners:
Apple Valley - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
Apple Valley purchases paper with 30% post-consumer recycled content. The city also purchases Energy Star certified computers, printers and monitors, which are set to go to low power state when unused and appropriate.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Charless Grawe (City staff) | CGrawe@ci.apple-valley.mn.us | 952-953-2508
Partners:
Belle Plaine - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2018
Implementation details:
Staff have drafted an energy use and waste reduction & recycling policy based on model policies from other GreenStep cities. The draft policy is under departmental review and will be forwarded to a Council worksession for discussion shortly. In addition, packets are distributed electronically. Packet for appointed boards, committees, and commissions are only printed upon request of individual appointees. The City is reviewing updates to the Council Chambers which include proposed technology updates which includes acquisition of tablets for use at the diaz. The updates are proposed for 2018.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Laura Blue (City staff) | lblue@ci.belleplaine.mn.us | 952-873-5553
Partners:
Bemidji - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
In spite of the challenges that come with being in greater Minnesota with less access to competitively priced alternatives for sustainable procurement, Bemidji has created an administrative policy that specifies the purchasing of EnergyStar and recycled paper for city functions whenever practicable.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Michelle Miller (City staff) | michelle.miller@ci.bemidji.mn.us | 218-759-3561
Partners:
Bloomington - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2013
Implementation details:
The City has established administrative practices to purchase recycled-content office paper and other office supplies to reduce waste. Additionally, the Finance department has determined purchasing standards for investments such as maintenance equipment, fleet vehicles, and appliances to reduce energy consumption and increase efficiency.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Steve Gurney (City staff) | sgurney@BloomingtonMN.gov | 952-563-4606
Partners:
Crystal - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2018
Implementation details:
As HVAC equipment and appliances wear out and are replaced, they are replaced with energy efficient/Energy Star equipment and appliances. Office paper: office paper supplies shall be at a minimum, certifiably sourced as defined by the Sustainable Forestry Initiative (sfiprogram.org) or Forest Stewardship Council and shall contain at least 30% post-consumer recycled content.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Partners:
Delano - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City and Delano Municipal Utilities have adopted administrative practices to purchase only EnergyStar certified equipment and appliances and to purchase paper containing at least 30% post-consumer recycled content.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Phil Kern (City staff) | pkern@delano.mn.us | 763-972-0565
Partners:
Duluth - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City of Duluth purchases EnergyStar certified equipment and appliances and 30% post-consumer content recycled paper.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Alex Jackson, Energy Coordinator (City staff) | ajackson@DuluthMN.gov | 218-730-4433
Partners:
Eden Prairie - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
Through Anchor Paper the city purchases paper contianing at least 30% post-consumer recycled content. The city also has an administrative practice purchases Energy Star certified equipment.

Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Tania Mahtani (City staff) | tmahtani@edenprairie.org | 952-949-8413
Partners: Anchor Paper
Farmington - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
1a) The City only purchases Energy Star computers for staff.

1b) The City also purchases paper that contains a least 30% post-consumer recycled content.
Outcome measures/metrics/money saved:
The computers are energy efficient and paper is recycled.
Descriptive File:
For more information contact:
Adam Kienberger (City staff) | akienberger@ci.farmington.mn.us | 651-280-6820
Partners:
Fergus Falls - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City of Fergus Falls purchases our computer paper through Lakes Country Service Cooperative. The paper does contain at least 30% post-consumer recycled content. The refrigerator recently purchased for an employee breakroom is EnergyStar certified.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Len Taylor (City staff) | len.taylor@ci.fergus-falls.mn.us | 218-332-5418
Partners:
Fridley - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City of Fridley complies with the State law to purchase paper with a minimum of 30% post-consumer recycled content. All water heaters purchased by the City of Fridley are EnergyStar water heaters.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Rachel Workin (City staff) | rachel.workin@fridleymn.gov | 763-572-3594
Partners: Anoka County
Golden Valley - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2017
Implementation details:
In 2017, new sustainable purchasing guidelines were sent out to all City employees. These guidelines included specifications for the purchase of EnergyStar and WaterSense certified products, Green Seal, EcoLogo and/or US EPA Safer Choice cleaning products, and at least 30% recycled-content paper. In 2018, the City replaced floor mats in their General Service area with new mats that were made from 35% recycled material.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Marc Nevinksi (City staff) | mnevinski@goldenvalleymn.gov | 763-593-8008
Partners:
Hopkins - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
Hopkins currently follows Minnesota's state statutes on purchasing EnergyStar certified equipment as well as purchasing 30% post-consumer recycled paper. There is no specific policy in place but Hopkins is looking into it and should be in place within the next year.

Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Amy Domeier (City staff) | Adomeier@hopkinsmn.com | 952-548-6304
Partners:
Jordan - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2017
Implementation details:
A memorandum was sent to all city staff, the City Council, and City Commissions formalizing an administrative policy regarding purchasing appliances and supplies. Future purchases of all city office appliances and supplies will be energy star rated or at least 30% post-consumer recycled paper respectively. City staff are also encouraged to make other sustainable purchasing decisions where practicable.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Nathan Fuerst (City staff) | nfuerst@jordanmn.gov | 952-492-7929
Partners:
Lexington - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
We have already using EnergyStar certified equipment and appliances. WE also use paper that are at least 30% recycled paper
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Brenda Beaudet (City Staff) | brenda.beaudet@cityoflexingtonmn.org | 763-784-2792
Partners:
Marshall - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City of Marshall has an administrative practice of purchasing Energy Star rated equipment and appliances, whenever they are available. Several years ago they started to move toward using recycled paper in their printers and copiers, but had some negative experiences with dust, jamming and warranty issues. Knowing that the quality of recycled paper has improved, they are committed to move forward with utilizing at least 30% post-recycled content paper and are soliciting feedback from other GreenStep Cities to see what brands they are using, what experiences they have had over the years, and any other recommendations that Marshall should consider. Once a cost effective and proven brand has been identified it will be tested in several printer/copiers for reliability. At that time Marshall will adopt guidelines to purchase at least 30% post-recycled content paper along with their current commitment to buy energy star rated equipment.
Outcome measures/metrics/money saved:
Monthly tracking of print and copy jobs processed with a goal of lowering paper consumption over time.
Descriptive File:
For more information contact:
Ben Martig (City staff) | Ben.Martig@ci.marshall.mn.us | 507-537-6760
Partners: Marshall GreenStep Committee
Moorhead - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2019
Implementation details:
The City's purchasing policy encourages city employees to make every effort to implement sustainable purchasing by:
· Conserving natural resources (i.e. water and energy use)
· Reducing the use of harmful toxins that produce hazards to the community
· Supporting and encouraging community-wide green practices and purchases
· Purchasing environmentally preferable products
· Minimizing waste generated by City operations
· Supporting strong recycling markets
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Dan Mahli (City staff) | dan.mahli@cityofmoorhead.com | 218-299-5314
Partners:
North Saint Paul - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The following Environmentally Preferable Purchasing policy has been included in the City's Financial Management Plan under purchasing:

Recycled Paper Products and Recycled-Content Products

The City of North Saint Paul will purchase paper products containing the highest post-consumer content practicable, but no less than 30% recycled-content for copy paper, the minimum recycled content standard established by the US EPA Comprehensive Procurement Guidelines. The city shall purchase other products made with recycled material whenever possible and economically feasible.

Energy Saving Products
All appliances and products purchased by the city for which the US EPA Energy Star certification is available will meet Energy Star certification, provided such products are available and financially feasible. Examples include lighting systems, exhaust fans, water heaters, computers, exit signs, refrigerators, dishwashers, and microwave ovens.

Water Saving Products
Water-using products purchased by the city will meet the US EPA’s WaterSense certification standards when such products are available and financially feasible. Examples include toilets, waterless urinals, low-flow faucets and aerators, and upgraded irrigation systems.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Keith Stachowski (City staff) | Keith.Stachowski@northstpaul.org | 651-747-2423
Partners:
Oakdale - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
City employees follow environmentally friendly purchasing guidelines when buying paper, supplies, and equipment. Specifically employees must purchase 30% recycled content paper and Energy Smart appliances whenever possible and economically feasible.
Outcome measures/metrics/money saved:
City employees have pooled many supplies into one central location to reduce duplication of items.
Descriptive File: view file
For more information contact:
Jen Hassebroek (City staff) | jen.hassebroek@ci.oakdale.mn.us | 651-730-2723
Partners:
Red Wing - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The newly renovated kitchen at the Public Works department has all new energy star certified equiptment. The city does not have a specific policy in place about purchasing only energy star certified appliances, but rather it is implied.

It is the personal policy of the City's Deputy Director of Public Works and the Public Works Specialist, who are in charge of purchasing paper products, to purchase only products of 30% post-consumer recycled content.
Outcome measures/metrics/money saved:
Tracking purchases for paper supplies annually.
Descriptive File:
For more information contact:
Paul Drotos (City staff) | paul.drotos@ci.red-wing.mn.us | 651-410-6744
Partners:
Rochester - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
Rochester is currently working on developing and adopting a purchasing policy that would require city departments to, when financially feasible, available, and practicable to purchase EnergyStar certified equipment for use in its buildings. The policy would also include the requirement of city departments to purchase paper containing at least 30% post-consumer recycled and content or higher, again when it is financially feasible, available, and practicable. Rochester has been an early adopter of green initiatives and aims to enact this policy and hold it with high regard.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Partners:
Rogers - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
For a few years now, the City of Rogers has had a practice of purchasing only Energy Star certified products when buying new appliances or equipment. For 2014, the City intends to make it a practice to purchase only recycled-content paper and notepads, with at least 30% or more (if economically feasible) post-consumer content.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Mike Bauer (City staff) | mbauer@ci.rogers.mn.us | 763-428-1033
Partners:
Saint Anthony - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City offices purchase at least the 30% post-consumer recycled content paper products. The City has elimintated 50% of its paper towel waste through the addition of bathroom hand dryers.
Outcome measures/metrics/money saved:
Reduced paper product consumption and cost savings.
Descriptive File: view file
For more information contact:
Jay Hartman (City staff) | jay.hartman@ci.saint-anthony.mn.us | 612-782-3314
Partners:
Saint Paul - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City of Saint Paul purchases paper containing at least 30% post-consumer recycled content whenever practicable.

The City leases its computers (both desktops and laptops). All of the computers are Energy Star compliant. In addition, all of the laptops are EPEAT™ Gold (US only), ENERGY STAR® 6.1, GREENGUARD®, and RoHS-compliant.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Ana Vang (City staff) | ana.vang@ci.stpaul.mn.us | 651-266-8536
Partners:
Sartell - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City complies with purchasing 30% post consumer recycled paper as mandated by State law. The city purchases energy star products whenever possible with a goal of enacting a policy for Environmentally Preferable Purchasing.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Nate Keller (City staff) | nate.keller@sartellmn.com | 320-258-7316
Partners:
Sherburn - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed: 2017
Implementation details:
New printers and copiers were purchased that have an energy star certified and they go into energy saver mode after a specific period of time. We also try to make we are purchasing paper that has recycled content.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Kym Christiansen (City staff) | kym.christiansen@cityofsherburn.com | 507-764-4491
Partners:
South Saint Paul - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City of South St. Paul has administrative guidelines that when purchasing paper that it contains a minimum of 30 percent post-consumer recycled content. For the bulk everyday paper purchase, the City has one central person that buys in bulk so that the proper paper is purchased. (On a side note, the city is purchasing less paper because agendas and flyers to the schools are now all electronic. In addition, working with Dakota County and receiving funding for recycling the community, a requirement is a minimum of 30% post consumed recycled content.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Deb Griffith (City staff) | dgriffith@southstpaul.org | 651-554-3230
Partners:
Victoria - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The city uses 30% recycled paper for all office uses. The new city hall building has energy-star equipment. The city adopted a purchasing policy that states OFFICE PRODUCTS – GENERAL
• Erasable boards – alternative to paper flip charts
• Solar powered calculators and other devices – eliminate the need for batteries
• Refillable pens, pencils, and tape dispensers – eliminate waste
• Reuse file folders and binders – applying new labels extends usefulness
• E-mail – alternative to paper memorandums
• Double-sided copies – reduce paper waste
• Reusable kitchen dishware – reduce waste
• Purchase products in reusable, refillable, or returnable containers – containers may be sent back to the vendor for reuse

COPY PAPER AND ENVELOPES
• Recycled content – when possible, purchase 100% post-consumer paper
• Chlorine-free paper – buying chlorine-free paper reduces pollution - choose paper labeled as “Processed Chlorine-Free” (PCF)
• White and pastel paper – fluorescent and dark colors are harder to recycle

OFFICE MACHNIES
• Printers – choose printers with duplex units to save paper
• Printer toner cartridges – purchase remanufactured toner cartridges from supplies that will reuse spent cartridges
Outcome measures/metrics/money saved:
OFFICE PRODUCTS – GENERAL
• Erasable boards – alternative to paper flip charts
• Solar powered calculators and other devices – eliminate the need for batteries
• Refillable pens, pencils, and tape dispensers – eliminate waste
• Reuse file folders and binders – applying new labels extends usefulness
• E-mail – alternative to paper memorandums
• Double-sided copies – reduce paper waste
• Reusable kitchen dishware – reduce waste
• Purchase products in reusable, refillable, or returnable containers – containers may be sent back to the vendor for reuse

COPY PAPER AND ENVELOPES
• Recycled content – when possible, purchase 100% post-consumer paper
• Chlorine-free paper – buying chlorine-free paper reduces pollution - choose paper labeled as “Processed Chlorine-Free” (PCF)
• White and pastel paper – fluorescent and dark colors are harder to recycle

OFFICE MACHNIES
• Printers – choose printers with duplex units to save paper
• Printer toner cartridges – purchase remanufactured toner cartridges from supplies that will reuse spent cartridges
Descriptive File: view file
For more information contact:
Paul Moretto (City staff) | pmoretto@ci.victoria.mn.us | 952-443-4210
Partners: EnergyStar
White Bear Lake - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The City adopted an EPP policy on 4/22/2013. The policy encourages an increase in purchasing that reflects the City's commitment to sustainability and includes areas that relate to 1. Recycled Paper Products and Recycled-Content Products 2. Waste Minimization 3. Energy Saving Products 4. Water Saving Products and 5. Cleaning Products.
Outcome measures/metrics/money saved:
Descriptive File: view file
For more information contact:
Connie Taillon (City staff) | ctaillon@whitebearlake.org | 651-429-8564
Partners:
Woodbury - 1 star
Date action report first entered:
Date of last report update:
Year action initially completed:
Implementation details:
The city currently purchases Energy Star appliances, computer equipment and printers for which Energy Star certification is available.

The city’s IT department uses a virtual server that reduces the amount of hardware, battery, and energy use compared to a traditional server.

Water saving products purchased by the city meet the WaterSense certification when such products are available.

All city departments purchase printing paper containing at least 30% post-consumer recycled content.

Cleaning products purchased by the City meet Green Seal, Ecologo, and/or U.S. EPA Design for the Environment cleaning product standards if such products are practicable, available, and perform to an acceptable standard. Contracted cleaning staff utilizes the same standards for cleaning products in all city buildings. In addition, cleaning products are dispensed using a meter so the correct portion of cleaners is utilized.

Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Jennifer McLoughlin (City staff) | jmcloughlin@ci.woodbury.mn.us | 651-714-3522
Partners:
New Germany - Pending
Date action report first entered:
Date of last report update:
Year action initially completed: tm
Implementation details:
This Purchase Policy is designed to provide guidance to the staff involved in the purchasing process. They set forth the authorities and responsibilities of those participating in the system and outline the requirements of pertinent statues and regulations.
Outcome measures/metrics/money saved:
Descriptive File:
For more information contact:
Twyla Menth (City staff) | ngcityhall@gmail.com | 952-353-2488
Partners: